Photography Policies

Invoices and online bookings serve as a contract between the Client and Studio/Photographer.


Upon receipt, the Studio/Photographer shall reserve the time and date agreed upon. Unless the Studio can fully replace the canceled reservation, all sitting fees and retainers are nonrefundable, even if the portrait is rescheduled or canceled for any reason other than inclement weather. The client understands Hector Pachas Photography is turning away future jobs on a particular date and therefore requires all booked sessions and non-refundable retainer fees to be paid upon receipt of the invoice.


The client may reschedule a session if Hector Pachas Photography is notified more than 24 hours in advance, one time at no charge. There is a $100 rescheduling charge for other reschedules. If the client cancels, there will not be a refund. If the client does not reschedule within 15 days, the session will be considered canceled.


If the client is more than 30 minutes late, the session will be considered canceled, without a refund.


It is understood this Studio/Photographer is the exclusive official photographer retained to perform the photographic services requested in this agreement.


If, in the opinion of the photographer, inclement weather or other adverse conditions prevent the creation of a portrait/headshot meeting the artistic standards of the studio/photographer, the photographer may elect to use an alternate location or to reschedule the session.


No part of any order, including previews, will be delivered until the balance is paid in full.


The Studio/Photographer reserves the right to use images created under this contract for advertising, display, publication, or other purposes. The Client receiving this agreement warrants that he or she has actual authority to agree to the use of the likeness of all persons included in the portrait in this manner and shall indemnify and defend the Studio/Photographer in the event of litigation arising out of such use. Negatives, digital files, and previews remain the exclusive property of this Studio/Photographer.


Studio/Photographer may substitute another photographer to take the photographs in the event of Studio/Photographer’s illness or scheduling conflicts. In the event of such substitution, the Studio/Photographer warrants that the photographer taking the photographs shall be a competent professional.


If the Studio/Photographer cannot perform this Contract due to fire or other casualty, strike, act of God, or other cause beyond the control of the parties, or due to the Photographer’s illness or emergency, then the Photographer shall return any deposit or sitting fee to the Client but shall have no further liability concerning the Contract.


This limitation on liability shall also apply if photographic materials are damaged in processing, lost through camera or media malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the Photographer. In the event the Studio/Photographer fails to perform for any other reason, the Studio/Photographer shall not be liable for any amount in excess of all monies paid.


The client is aware that color dyes in photography may fade or discolor over time due to the inherent qualities of dyes, and the Client releases the Photographer from any liability for any claims whatsoever based upon fading or discoloration due to such inherent qualities.


The charges in this agreement are based on the Studio’s/Photographer’s Standard Price List. This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.


NOTICE OF COPYRIGHT: It is ILLEGAL to copy or reproduce these photographs or videos elsewhere without Studio’s/Photographer’s permission, and violators of this federal law will be subject to its civil and criminal penalties.


The agreement incorporates the entire understanding of the parties and is governed by the laws of Norwalk, Connecticut.